Rules & Regulations
All matters and questions not covered by the Rules and Regulations are subject to the decision of the Women’s Head to
Toe Company, also known as “The Presenter.” The Policies and Procedures may be amended or supplemented at any
time by The Presenter and all such amendments or additions shall, upon reasonable notice, be as equally binding on all
parties affected as the original Policies and Procedures. Deadline for Booth Reservation is March 3, 2010.
Space Assignment
Initial space assignments will be made on a first-come, first-served basis, at the discretion of The Presenter. The Presenter reserves the right to make appropriate changes or alter
space assignments, floor plans, and Expo conditions without notice as it deems necessary for the overall success of the Expo.
Cancellation by Exhibitor
All contracts are binding. No refunds will be issued. Failure to notify The Presenter that a booth will not be occupied will result in the organization being banned from other shows
or Expo’s. Any cancellation must be made in writing 30 days prior to show dates to Presenter to avoid such ban.
Hold Harmless
Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to Exhibitor’s displays, equipment and other property brought
upon the premises of the exhibit hall. Exhibitor shall indemnify, defend and hold The Presenter and their respective agents, employees, successors and assigns, from any and all
liability, responsibility, loss, damage, claim, cost or expense of any kind whatsoever (including attorney’s fees) which any of them may incur, suffer, pay or be required to pay,
incident to or arising directly or indirectly from any intentional or negligent act or omission of the Exhibitor, its employees, agents, licensed or invitees. The Presenter and Freedom
Hall Civic Center and their respective agents and employees, shall not be responsible for the safety of the property or the exhibitor, its agents or employees, from theft, damage by
fire, accident or any other cause. It shall be Exhibitor’s responsibility to maintain such insurance against personal injury and property damage liability in such amount as the Exhibitor
deems appropriate.
Installation and Dismantling of Exhibit Space
Exhibitors may begin set up at 8:00 a.m., Friday, March 12, 2010. All exhibits must be completed and ready to show by 10:00 a.m. Saturday, March 13, 2010. Noise and moving
of exhibits after the Expo has opened is strictly prohibited. Exhibitor’s decorations may not obstruct other displays or project into aisle. All exposed parts of exhibits must be
finished so as not to be objectionable, this includes backs of side walls facing adjoining booths or aisles. For your convenience, carpet is placed as floor coverage throughout the
entire Expo area. DO NOT attach anything to the flooring (screws, glue, paint, etc.). Any damage to flooring caused by an exhibitor or the exhibitors decorations will be charged to
Exhibitor at cost of repair, cleaning, etc. Be sure to protect the flooring from any damage.
No exhibit shall be dismantled and/or removed from the premises before the close of the Expo at 4:00 p.m. Sunday, March 14, 2010. All exhibits must be removed by 1:00 p.m.
Monday, March 15, 2010. Failure to remove an exhibit in the allowed time will afford The Presenter the right to remove same, subject to the Exhibitor’s disposition, with all charges
to follow at no liability to The Presenter.
Exhibit Design and Amenities
Each Exhibitor will be provided with one 8’ by 10’ or 10’ by 10’ (approximate) booth space. All exhibits must remain within the confines of their own spaces and no Exhibitor will
be permitted to erect signs or display products in such a manner as to obstruct the view, cause injury or affect the display of other Exhibitors. No booth sharing will be allowed. No
materials except for the xhibitor’s own publicity material may be passed out. Arrangements for specialized electrical hookup, phone lines, audiovisual equipment and other materials
can be requested on the Exhibit Space Rental Agreement or through the Exhibit Coordinator. Any additional expenses incurred in association with special arrangements are the
responsibility of the individual exhibitor.
Care of Exhibit Space
The Presenter will provide cleaning service for the building, aisles, etc., but each Exhibitor must keep spaces clean and exhibits manned and in good order.
Name Badges
Each Exhibitor will be issued identification badges that list the company name and identity of wearer as an exhibitor. Badges must be worn at all times during the Expo for admission
of workers at the door. Exhibitors will be required to have their name badges to enter the building and work their displays.
Compliance
Exhibitor agrees to adhere to and be bound by all (1) applicable fire, utility, and building codes and regulations; (2) any rules and regulations of the facility where the Exhibit is
held; (3) the terms of all leases and agreements between The Presenter and said facility; (4) the Americans with Disabilities Act, to the extent required to make Exhibitor’s exhibit
accessible to persons with disabilities; and (5) the terms of all leases and agreements between The Presenter and any party relating to the Exhibit. Exhibitor shall not do or permit
others to do anything in the facility, which would in any way increase the insurance premiums provided by The Presenter.
Rights in the Event Exhibit is not held
Should The Presenter elect to cancel the Exhibit, The Presenter’s liability to Exhibitor shall be the refund of any payments for booth space received. The Presenter shall not be liable
for any consequential damages, which may arise from such cancellation. Should the Exhibit be canceled due to circumstances beyond the control of The Presenter, including but
not limited to acts of God, acts of war, governmental emergency, labor strike or destruction of exhibit facility, The Presenter shall return each Exhibitor’s space payment less a prorated
share of costs and expenses incurred.
Use of Images
The Presenter reserves the right to use photographs and video taken of exhibits, exhibitors or presentations. These photographs will be used to promote Head to Toe Women’s
Expo.
Violations of Rules and Regulations
Violations of these Rules and Regulations will afford The Presenter the right to prohibit Exhibitor from exhibiting at the current year’s Expo (in which case Exhibitor shall forfeit its
booth payments) and/or prohibit Exhibitor from exhibiting at the following year’s Expo; provided, however, that the imposition of one or two more of these remedies by The Presenter
shall not in any way limit available remedies provided in other provision of this contract or by law.
EXHIBITORS MUST SIGN ACKNOWLEDGEMENT AND ACCEPTANCE OF THESE EXPO RULES AND REGULATIONS BY AFFIXING YOUR AUTHORIZED
SIGNATURE ON THE APPLICATION AND CONTRACT FOR EXHIBIT SPACE TO PARTICIPATE IN THE 2010 HEAD TO TOE WOMEN’S EXPO.